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A Goods Received Note (GRN) is a document issued by a warehouse or receiving department to confirm the receipt of goods from a supplier and to detail the quantity and condition of the received items.
In logistics, a Goods Received Note serves as an official record of goods delivered, helping verify that the items match the purchase order and invoice. It acts as a vital communication link between suppliers, warehouse teams, and accounting departments. By detailing discrepancies or damages, a GRN ensures accountability and helps streamline inventory management processes.
A Goods Received Note is created when your warehouse or receiving team inspects delivered goods and compares them to the purchase order and invoice. Any discrepancies, like missing or damaged items, are noted on the GRN.
For your business, this ensures accurate inventory records, prevents financial losses, and helps maintain smooth operations. With a GRN system in place, you can reduce errors, strengthen supplier relationships, and maintain trust with your customers.
Buske Logistics is a Top 40 3PL with over 35 warehouses across North America, specializing in warehousing, transportation, and value-added services. We provide tailored logistics solutions serving major Fortune 500 companies.
A Goods Received Note is important because it provides a clear, documented record of goods entering the warehouse, which ensures accurate inventory tracking and financial accountability. It helps businesses identify and address discrepancies, damaged goods, or incomplete orders before they affect production or customer satisfaction. This process also simplifies audits and helps resolve disputes with suppliers efficiently.
For example, a 3PL warehouse receiving bulk shipments uses a GRN to cross-check goods against the purchase order and the supplier's invoice. If the GRN highlights missing items, the warehouse can promptly notify the supplier, avoiding delays and maintaining the supply chain's integrity.
